LEGAL

Privacy Policy

Last updated: June 2026

This Privacy Policy explains how SOMOVS collects, uses, stores, and protects personal data in connection with the SOMOVS website, project inquiries, design services, and related communications.

Controller details
Legal name: [FULL LEGAL NAME]
Trading name: SOMOVS
Legal status: [sole trader / self-employed person / company form]
Registration number: [REGISTRATION NUMBER, IF ANY]
VAT number: [VAT NUMBER, IF ANY]
Registered / legal address: [LEGAL ADDRESS]
Email: bogdans.somovs@gmail.com
Phone / WhatsApp: +371 28 301 180

If no data protection officer has been appointed, please contact SOMOVS using the contact details above for all privacy-related requests.

What this Policy covers
This Policy applies to personal data collected through:
- the SOMOVS website;
- the project inquiry / contact form;
- email, phone, WhatsApp, and other direct communications;
- social media messages and project-related communication channels;
- project onboarding, quoting, invoicing, and service delivery.

This Policy does not govern the privacy practices of third-party websites, platforms, payment tools, social networks, messaging providers, or external services that may be linked from or used together with this website.

Personal data we may collect
Depending on how you interact with SOMOVS, the following categories of personal data may be processed:

Contact and identity data
- name;
- email address;
- phone number / WhatsApp number;
- brand, studio, business, or project name;
- social media handle, where relevant.

Inquiry and project data
- the services you request;
- your message and project description;
- business information you choose to share;
- target timeline, preferences, references, and requested deliverables;
- materials and content you provide for the project.

Communication data
- records of emails, messages, calls, approvals, feedback, and project decisions;
- support or follow-up communication after project delivery.

Technical and website usage data
- IP address;
- browser, operating system, device, and basic log information;
- form submission metadata;
- anti-spam, security, and diagnostic information;
- limited technical information created by hosting or infrastructure tools.

Billing and transaction data
If you become a client, SOMOVS may also process invoice, payment, accounting, and transaction-related information needed to manage the project and comply with legal obligations.

How personal data is collected
SOMOVS collects personal data:
- directly from you when you fill in a form, send an email, write a message, call, or otherwise contact SOMOVS;
- during project discussions, quoting, onboarding, delivery, and follow-up;
- automatically through basic website, hosting, or security logs;
- from third-party services where you choose to contact SOMOVS through those services.

Purposes and legal bases
SOMOVS processes personal data only where there is a valid legal basis.

To respond to your inquiry and communicate with you
If you submit an inquiry, SOMOVS processes your data to review your request, reply to you, suggest a scope, prepare a quote, and communicate about a possible project.
Legal basis: taking steps at your request prior to entering into a contract and, where appropriate, legitimate interests in running and protecting the business.

To prepare, manage, and deliver services
If you become a client, SOMOVS processes your data to confirm scope, deliver services, manage revisions, issue invoices, provide handover information, and maintain project records.
Legal basis: performance of a contract and, where applicable, compliance with legal obligations.

To maintain records, protect the business, and defend legal claims SOMOVS may keep records of communications, approvals, payments, and project history to manage disputes, prevent abuse, protect business interests, enforce Terms, and keep accurate internal records.
Legal basis: legitimate interests and, where applicable, compliance with legal obligations.

To maintain website security and prevent spam or misuse
SOMOVS may process limited technical information and form-related metadata to secure the website, detect abuse, reduce spam, and maintain the integrity of the service.
Legal basis: legitimate interests.
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To comply with tax, accounting, or legal requirements
SOMOVS may process and retain data where required by applicable accounting, tax, consumer, or legal rules.
Legal basis: compliance with legal obligations.

Marketing
SOMOVS does not use your ordinary project inquiry as permission to send unrelated marketing. If SOMOVS ever introduces optional newsletters or similar marketing messages, this will be done only where there is an appropriate legal basis, such as consent or another lawful basis permitted by law.

Recipients of personal data
SOMOVS may share personal data only where reasonably necessary with:
- website hosting and form infrastructure providers;
- Webflow and its relevant service providers where the website and forms are hosted or operated through Webflow tools;
- email, messaging, storage, productivity, invoicing, accounting, or payment service providers used to run the business;
- professional advisers, such as accountants, lawyers, or IT/security providers, where necessary;
- public authorities, regulators, courts, or other bodies where disclosure is legally required or necessary to establish, exercise, or defend legal claims.

International data transfers
Some service providers used by SOMOVS may process personal data outside the EEA. Where that happens, SOMOVS will rely on an available lawful transfer mechanism, such as an adequacy decision, standard contractual clauses, or other appropriate safeguards used by the relevant provider.

Where the website, forms, or supporting services are operated through Webflow or similar providers, personal data may be processed by approved subprocessors used by those providers, subject to their applicable data processing and transfer arrangements.

Data retention
SOMOVS keeps personal data only for as long as reasonably necessary for the relevant purpose and in line with applicable legal obligations.

As a general guideline:
- inquiry data that does not become a client project may be kept for up to 12 months after the last meaningful contact;
- project communication and client records may be kept during the project and for a reasonable period afterwards, for example up to 24 months, to handle follow-up questions, support history, disputes, or repeat work;
- invoice and accounting records may be kept for the period required by applicable law, which may be longer and may include minimum statutory retention periods;
- data may be kept longer where necessary to establish, exercise, or defend legal claims or comply with legal obligations.

When data is no longer needed, SOMOVS will delete or anonymise it where reasonably possible.

Your rights
Depending on the circumstances and applicable law, you may have the right to:
- request access to your personal data;
- request rectification of inaccurate or incomplete data;
- request erasure of your data;
- request restriction of processing;
- object to processing based on legitimate interests;
- request portability of data processed by automated means on the basis of consent or contract, where applicable;
- withdraw consent at any time, where processing is based on consent;
- lodge a complaint with the competent supervisory authority.

To exercise your rights, contact SOMOVS at bogdans.somovs@gmail.com. SOMOVS may need to verify your identity before completing a request.

Complaints
If you believe your personal data has been handled unlawfully, you may contact SOMOVS first so the matter can be reviewed. You also have the right to lodge a complaint with the Data State Inspectorate of Latvia (Datu valsts inspekcija) or another competent data protection authority in the EU/EEA.

Data security
SOMOVS uses reasonable technical and organisational measures appropriate to the nature and risk of the processing to protect personal data against unauthorised access, disclosure, loss, alteration, or destruction. However, no website, platform, transmission method, or storage system can be guaranteed to be completely secure.

Third-party platforms and communications
If you contact SOMOVS through email, WhatsApp, Instagram, Facebook, X, or other third-party platforms, your data may also be processed by those platforms under their own privacy rules. SOMOVS does not control third-party privacy practices.

Cookies and analytics
This website may use technically necessary cookies or similar technologies required for core functionality, security, or form operation. If SOMOVS later introduces non-essential analytics, advertising, or tracking cookies, the website will be updated accordingly and consent tools will be used where required by law.

Automated decision-making
SOMOVS does not use your inquiry data for automated decision-making or profiling that produces legal or similarly significant effects.

Changes to this Policy
SOMOVS may update this Privacy Policy from time to time to reflect legal, technical, or business changes. The updated version will be posted on the website with a revised “Last updated” date.

Contact
SOMOVS
[LEGAL ADDRESS]
Email: bogdans.somovs@gmail.com
Phone / WhatsApp: +371 28 301 180